King William County, VA Property Records: Search Deeds, Owners, Tax Records, and Maps

King William County is a rural county dominated by farmland and open green space. Although single-family detached homes make up the vast majority of the housing inventory, the county also has a significant number of farmstead homes.

Listings typically receive an offer within 30 to 55 days. Buyers tend to favor move-in-ready single-family homes and townhomes along the U.S. Route 360 corridor because of their proximity to the Greater Richmond area. Constitutional offices, including the Clerk of the Circuit Court, Treasurer, and Commissioner of the Revenue, handle the county’s property records.

Recent records reveal the underlying factors influencing the local real estate market, with a median home value of $248,100 and median rent of $1,216, alongside a median household income of $82,678.5 and a median real estate tax rate of 0.75 as a percentage of the property's assessed value.

How to Look Up King William County Property Records

Most property records in King William County are available online. Some records, however, require researchers to visit the records custodian's office in person. To find information about a property, you need key identifiers such as a tax map number, owner name, or address.

Who Keeps King William County Property Records?

Unless a statutory exemption applies, property records are available for public inspection or copying according to the Virginia Freedom of Information Act. The following government bodies handle property records in King William County:

• The Clerk of the Circuit Court is the primary custodian of recorded land and real estate documents. This office records, indexes, and provides access to documents that affect interests in real property.

• The Treasurer issues real estate tax bills and collects payments. It is also in charge of applying penalties and interest to unpaid taxes.

• The Commissioner of the Revenue is the chief assessing officer who determines the fair market value of land for taxation purposes. It maintains the annual land books that contain the county’s real property assessment information.

How to Search King William County Property Records Online

You need to use at least three online resources to conduct detailed research for King William County property records:

1. To avoid researching the wrong property, start by identifying the correct parcel through the GIS Mapping system. You can enter the property’s address or owner name to view other details.
2. Copy the relevant details, such as the parcel number, owner name, and deed book/page number, if available. Navigate to the Property Card portal to find out detailed information about the parcel, including total assessed value, improvement details, acreage, photo, characteristics, and land value.
3. You can review documents affecting the property through the SRA system. With the grantor’s name or deed book/page number, search land records for deeds of trust, liens, or judgments recorded against the property.
4. Contact the Treasurer’s Office to check the property tax information, including payment histories, balances, and penalties.

Clerk of the Circuit Court: Deeds, Deeds of Trust, and Plats

In King William County, the Clerk of the Circuit Court records and preserves real property documents. Its Land Records Division is responsible for recording and indexing the following documents:

• Deeds

• Deeds of trusts

• Assignments

• Certificates of satisfaction

• Plats

Commissioner of the Revenue: Ownership, Values, and Parcel Data

Besides maintaining the county’s land book, the Commissioner of the Revenue in King William County processes applications for tax exemption programs. It assesses property at 100% of its fair market value. King William County conducts real estate reassessments every four years using a third-party entity.

Treasurer: Tax Bills and Payments

The King William County Treasurer is the chief financial officer who collects revenue and disburses public money. This office sends property tax bills to property owners twice a year. The first installment is due on June 25, while the second one is due on December 5. In addition to county real property taxes, the Town of West Point also levies a separate municipal property tax.

Property Tax in King William County: Rates, Exemptions, and Appeals

In King William County, a real property tax bill is calculated by applying the county’s tax rate to the assessed value of a property. The resulting figure is the total amount owed on the land and structures. This amount is then divided into two equal payments to reduce the financial burden on property owners.

Exemptions and relief

Appealing your assessment

An assessment appeal in King William County follows a three-tier administrative and legal process governed by Virginia law. If you wish to challenge a recent assessment, submit an informal appeal to the reassessment firm or the Commissioner of the Revenue. This administrative appeal can only correct simple data errors, such as incorrect acreage, square footage, or missing structures.

If your request is denied, you can submit a formal appeal to the Board of Equalization. To support your claim, it is essential to submit evidence that shows that the property is assessed above its fair market value.

If the board denies your appeal, the final step is to file a petition against the county in the King William Circuit Court. You can hire an attorney to prove that the property assessment is inaccurate.

GIS Maps and Parcel Viewer

The King William County GIS Mapping system is an online tool that integrates spatial data with real estate records. It allows users to search for real property visually or by parameters such as tax map number, street address, or owner name.

Clicking on a land parcel shows linked assessment attributes recorded by the Commissioner of the Revenue. To focus on specific property details, users can toggle various map layers, including:

• Parcels

• Historic districts

• Tax map IDs

• Road names

• Address numbers

• Soils

• 10-feet contours

• Schools

Anyone interested in data that crosses county boundaries can use the Virginia GIS Clearinghouse.

Foreclosure and Tax Sales

Before buying or investing in real property, you should check for trustee foreclosure or judicial tax sale to protect your legal title and avoid unexpected financial liabilities.

Trustee foreclosure

Trustee foreclosures in King William County are governed by Title 55.1 of the Code of Virginia. This non-judicial procedure allows the trustee to sell a property at a public auction without court supervision.

If you fail to make mortgage payments, the trustee may mail a formal notice of sale at least 60 days before the auction date. It is also the trustee’s duty to advertise the sale in a local King William newspaper once a week for consecutive weeks. You can stop the foreclosure at any point before the auction by paying the full loan balance plus interest.

If you make no payment, the trustee conducts a public auction at the county courthouse and sells the property to the highest bidder. To transfer a clear title, the trustee records a Trustee’s Deed at the Circuit Court.

Judicial tax sale

Va. Code 58.1-3965 authorizes King William County to sell a property to redeem unpaid real estate taxes. The county publishes a list of delinquent properties and mails a notice of delinquency before the sale. Upon filing a lawsuit in the Circuit Court, a Special Commissioner is appointed to oversee the sale and title work.

You can redeem the property at any time before the auction by paying all taxes, penalties, interest, and legal fees. The redemption right expires once the court confirms the sale and orders a Special Warranty Deed recorded in the land records.

Costs to Access Property Records

Va. Code 58.1-802 imposes the Virginia grantor’s tax when an individual transfers real property by deed. Va. Code 58.1-801 authorizes the state recordation tax when the deed is admitted to record.

How to Record a Document

You may use these steps when recording a property document in King William County:

1. Before preparing your document, review the Virginia standard for recorded instruments to avoid a rejection notice.
2. Next, generate a cover sheet online if your document conveys an interest in real property.
3. When preparing the document, do not include a Social Security number. Instead, include the parcel’s tax map number and the original signatures of all parties.
4. The Clerk of the Circuit Court accepts payment by money order, cash, or check. You can determine the correct recordation fee and taxes by using the Virginia Circuit Court Deed Calculator.
5. If you are submitting by mail or in person, include a self-addressed stamped envelope for quick return of the document after recording.
6. For online submission, you can contact the approved e-Recording partners such as CSC and Simplifile.

FAQs

Quick Reference: Your King William County Property Records Checklist

Key Contacts and Official Portals